It's working like any other file system or Wiki, if you want to.īut the beauty of Notion is, there is an alternative way: organize your "notes" (your content) as structured entries in tables. The reason I suggest you have a look at it is that Notion allows you to easily switch between "document thinking" and "list thinking".įile systems with their folder/document hierarchy are about, well, documents :-) You have to come up with one (or at least a primary) structure for your documents. I've switched my zettelkasten to it a while back and am moving more and more other stuff I need to keep track of to it. Dumb question-can a link in The Archive bring up a pdf or docx? Is the directory just one folder or a hierarchy? Since I deal with clients for counseling, I would need a way to bring all their relevant information up quickly so I am able review (quickly) before a session. I will consider this-I especially like the file id idea and connecting them with plain text notes, since the Archive is becoming the center of my workflow. But my way of dealing with PDFs might be worth considering. That way I can reference them in my text notes the same way I do zk linking.Įmails and bookmarks I treat differently, as I use org-mode for these things (and I'm not going to suggest you use org-mode because it's less a piece of software and more a lifestyle choice). So far (a month in) its working better.As an alternate perspective: I just keep my documents (mostly PDFs and docxs for the kind of work I do, also writing, but more fiction as well as articles) in a dedicated directory (which has the advantage of being synced by dropbox as well), but I name them with a zk-style UID, so like "201903211836-InterestingPaper.pdf". What’s interesting is, because there is no due date and no reminder, I’m almost forced to check that folder frequently to see what’s in there. Now, any to-do that I have I put in that folder as an individual note. What I’ve done is created a folder called, “Action Pending”. It’s not ideal, as there still isn’t a way to set a due date for a note, but I can hold out hope (in fact, I’m working on a post with all my hopes and dreams for Evernote). So I’ve now moved to using Evernote as a t0-do app as well. UPDATE :: I’ve decided that its too cumbersome – for me – to have Evernote, Dropbox, Email AND a to-do app. Being someone that switches devices and laptops fairly regularly, this is a huge benefit. ![]() I could grab any computer and in five minutes be able to replicate my existing computer and begin working. The additional benefit of this setup is that its all “in the cloud”. I literally don’t save anything within my actual laptop file structure any more. It integrates right into your computer and mobile devices and basically I save a file in one place and it is available in all places. And Evernote is great at text recognition from scanned images.įile storage – Dropbox has become my entire file storage plan. But then I take a picture of those notes and upload them to Evernote, so either way it all ends up there. I do use a spiral notebook to take notes a lot – yes, a regular spiral notebook…graph paper to be specific – because I don’t always want to use an iPad or laptop to take notes in a meeting. Note-taking – I can’t express this enough, but I’m a huge Evernote fan and use it extensively. It will help you be more focused and get more done. My main recommendation here is to work hard to get your tasks out of email and into a proper to-do application. However, there are plenty of apps, cheap and free, that are great at to-do’s (Omnifocus can be pricey). To-do items – I use Omnifocus for to-do management and its fantastic. It’s just not built to be a to-do application the way professional software like Omnifocus is. This allows me to get as close to inbox zero as possible and stop using email as my to-do list (for the most part). A few times a week I try to go into Evernote and sort through the “unread” items. – Things I don’t need to respond to but feel I either want to store for future reference or read when I get the time, I forward into my Evernote account with the tag “unread”. – Things that are to-do items, I create an Omnifocus task for. ![]() I try to clean that out each and every day. – Things I need to respond to fairly immediately, I leave in my inbox and flag as important. The trick is not to let email control you. I’ve written in the past about a process I was working on to help me organize my business life and I thought I’d give a quick update.Įmail – Email is one of those necessary evils that we all love to hate. While digital communication is obviously a benefit to us and our work lives, it also comes with a massive amount of “stuff” to deal with. Most people I know are always struggling to find a better solution to all the “stuff” that bombards them throughout the working day.
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